If you frequently have to notify all of your employees or global customers about important announcements, you need to make sure your effort reach its targets. This seems rather straightforward but in fact can be costly. You will also need to translate and localize the announcements into languages your target audience understands. That is also one reason why you need a global content strategy.
5 stages to create a global content strategy
A global content strategy sets a framework for creating and managing content published in a variety of languages, cultures, and regions. It covers far more than content planning and editorial calendars, encompassing everything from governance and user journeys to workflows and performance metrics.
Creating a comprehensive global content strategy is a detailed process, but you can break it down into stages. These are some of the key things to consider and include at each stage.
# Stage 1 – Consulting and preparation
Before you begin creating a global content strategy, it’s important to be clear on the goals for it and plan how you’ll structure and produce it.
The most important thing to do initially is to consult with the people who’ll implement your global content strategy. You need to understand their goals and how they currently work, and they need to understand how the strategy will benefit them. By being involved in its creation, and agreeing on shared goals, people will feel much more motivated to follow the new strategy.
Consulting with stakeholders will also help you to decide how best you can govern your global content. Will it be created, published, and maintained centrally or will you have a decentralised model with different markets or business units developing and taking care of their own content? Or maybe you can adopt an approach that mixes the two?
Translation and localization
Think about translation and localization from the start and how you’ll implement and manage these key processes on a global scale. By keeping them in mind while designing your strategy, you can ensure they’re introduced into your content planning and creation processes. Which will, ultimately, increase the efficiency and quality of your published content in multiple languages.
Once you know the goals for your global content strategy, you can draw up a plan for creating it, outlining timelines, responsibilities, milestones, and so on. You can also begin a content strategy document that you can update, flesh out, and refine as you progress.
# Stage 2 – Detailed information gathering
At this stage, begin delving deep into the following areas to find the detail you need to inform your strategy.
Audience needs and wants
The people you’re creating the content for should stay front and centre when developing your global content strategy. So begin by establishing who they are, perhaps by using personas. You’ll then need to understand how they consume your content, or content in general, and check your content goals are in line with their needs.
Content inventory and audit
Another key task is to create an inventory of your existing content, so you know what you have, and in which languages. Then audit it to assess its quality. If this task is too large, you could begin with a sample.
Competitors and gaps
Next, look at the content your key competitors are creating. What is its quality and scope and what channels are they using? Look for any gaps in what they and you are creating to help determine what you should produce in the future.
# Stage 3 – Mapping
By now, you’ll have a solid understanding of your current content landscape. You’ll be clear on your target audience and their wants and needs. And you’ll know the types of content you’ll be publishing. From here, you can start honing your strategy and working out how it will be implemented.
At this point, it’s useful to develop preferred user journeys so you’re clear on how you’d like people to consume and move through your content.
You can then take user journeys a step further by mapping out content. Consider what types and formats of content you’d like to provide for people at each stage of the journey and where you’ll publish it. When doing this, keep in mind your content goals so you’re clear on the job that each piece of content needs to do. And think about which pieces of content will be localized. By planning this before writing begins, you’ll make the process much easier by ensuring it’s optimized for localization.
Make sure you work out the practicalities too, such as how content will be structured, written, tagged, and filed, and how it will be migrated, managed, and stored.
# Stage 4 – Guidance for implementation
Once you’ve developed the details of your global content strategy, it’s important to provide clear direction for those implementing it.
Global brand guidelines
Your brand guidelines should cover everything content producers need to create content that looks, feels, and sounds in line with your goals. Provide clarity on the voice and tone, imagery, animation style, iconography, sounds, and more.
Channels and formats
Also be clear on the types of content that should be created, which channels should be used, and how they can be used.
Translation and localization
To ensure you maximise your budget, provide guidance on the types of content that should be translated, localized, or transcreated and the types that don’t need translating. Also look at which pieces of content would benefit from a more automated approach such as machine translation.
Workflows and processes
Make sure you explain in your global content strategy how content should be created. Begin with a process for generating, collating, and assessing ideas and go right through to creating, editing, approving, translating, localizing, and publishing content. Remember to also include processes for storing, managing, and archiving content.
Stage 5 – Measuring and optimizing
You’ll want to constantly evolve and improve your content. So it’s vital to work out how you’ll measure its performance and optimize it, and then include that in your strategy.
Measuring your content’s performance is crucial to avoid wasting resources on pieces that aren’t serving you. But what should you measure? There are so many content metrics today – from social shares to clickthrough rate to bounce rate and more – it can be difficult to know where to start. To ensure you measure the right things for the right reasons, always be guided by your content goals. This will help you set the most relevant and useful KPIs and will keep you focused on achieving your goals.
Optimizing your content
Your global content strategy should also link to your SEO strategy, so pieces of content can be optimized before publishing and after their performance has been measured.
Planning and managing global content is a complex task, but one that can be made easier with thorough planning and support from the right tools. For example, AM Vietnam can help you develop content as well as localize and optimize them to match your target market.