Eisenhower Matrix: Efficient time management

Eisenhower Matrix: Efficient time management

Now seems like there are so many time management techniques, but each one has its own advantages and disadvantages. Let’s see if the Eisenhower Matrix is the right technique for you.

1. Formation of Eisenhower Matrix:

The Matrix is known in an article interviewing Dwight D. Eisenhower, a man who has held many important positions in the world. He was praised by organizations for his work efficiency, time management to balance work, family and golf hobbies.

He served as Allied Forces Commander during World War II, and was responsible for planning and battlefield engagement in North Africa, France, and Germany.

In 1948, Eisenhower became President of Columbia University, a private university in New York. In December 1950, he left his job as the university president when he became Supreme Commander of the North Atlantic Treaty Organization (NATO), and was assigned to NATO Forces Europe Command. Eisenhower was discharged on May 31, 1952, and resume his position in the university which he continued to hold until January 1953.

Eisenhower then became the 34th President of the United States for two consecutive terms (1953-1961).

2. How to use the Eisenhower matrix

Applying Eisenhower matrix to your work in the company means listing tasks into 4 respective quadrants:

Ma-tran-Eisenhower-phuong-phap-quan-ly-thoi-gian-hieu-qua

Applying Eisenhower matrix

First Quadrant: Important but Not Urgent Set deadlines for yourself.

  • E.g. A long-term project without deadlines from your superior. In order to achieve optimal efficiency, set yourself deadlines. It’s easier to remember getting a single project done, while a dozen of them just interfere with other tasks.

Second Quadrant: Important and Urgent: complete immediately.

Prioritize by difficulties and timelines when having multiple tasks or projects on hand. Frequently report your progress to your superior and note which tasks cannot be completed.

  • E.g. The customer requests to shorten the schedule of an ongoing project.

Third Quadrant: Neither Important nor Urgent: Ignore when there is no time

  • E.g. Other department call on a meeting, only the results are important. In which case you can just ask for a meeting summary.

Fourth Quadrant: Not Important but Urgent Can be delegated to competent associates if possible.

  • E.g. Resolving customer complaints under authority.

3. Advantages and disadvantages of the Eisenhower matrix

Advantages:

Quickly making decisions and modifications

Easy to use for individuals

This technique can apply to any profession

Disadvantages:

Not optimal when used with a group, can cause confusion

Planning for larger, longer-term projects will reduce accuracy

Only intended for short-term work items

4. Common cases of time management failure:

When a subordinate is assigned a task by a superior that is outside the scope of usual tasks (not listed as part of the jobs duties described when assigning responsibilities), how will he or she normally react?

  1. Do it with enthusiasm
  2. Accept but not excited
  3. Ask another colleague to take on the task instead
  4. Outright refuse

Putting all external influences aside, in reality, all 4 answers might be correct in a corporate environment. Most of the employees will be categorized into option 1 or 1 and 2, i.e. accepting the task with enthusiasm but then will pass on to another working peer

  • Doing it right will let you know which task you should accept and which one you shouldn’t. Taking everything onto your plate is always stressful while having low productivity. “It’s unfair that even though I worked the hardest, first one in, last one out, I wasn’t selected to be the best employee.”

Eisenhower Matrix: Efficient time management

blank

ChatGPT: The Best Translation Tools Today

ChatGPT is a machine learning and artificial intelligence-powered language model that generates automatic answers to inquiries and provides responses on a chatbot platform. And here’s ChatGPT’s list of the top translation tools available now.

blank

Legal document translation: Hard or easy?

Legal translation is the process of rendering legal documents from one language to another, ensuring the accuracy and truthfulness of legal information in the translated text. Legal documents may include contracts, judgments, ordinances, agreements and other legal documents.

blank

Legal document translation: Hard or easy?

Legal translation is the process of rendering legal documents from one language to another, ensuring the accuracy and truthfulness of legal information in the translated text. Legal documents may include contracts, judgments, ordinances, agreements and other legal documents.

Dịch thuật kinh doanh toàn cầu

Business translation: A way to boost your sales growth

The Global SEO could substantially bring a wide range of marvelous benefits for business if we are able to set up a science-based and targeted international SEO strategy. In this article, we shall refer to the most basic things. Let’s see what you can do to plan a competent international SEO strategy.

blank

International SEO: 10 Advices for a Marvelous International SEO Strategy

The Global SEO could substantially bring a wide range of marvelous benefits for business if we are able to set up a science-based and targeted international SEO strategy. In this article, we shall refer to the most basic things. Let’s see what you can do to plan a competent international SEO strategy.

blank

Parallel structure in English

You have probably heard about the golden ratio in art, architecture, culture or religion. It is no different in language and the same recipe in writing can make your words more pleasing to the audience. Such effect can be created by the use of a parallel structure.

blank

Trend: Remote conference interpreting and the conditions for successful interpreting session

Remote simultaneous interpretation eliminates the need for on-site interpreters and equipment. This allows you to run events on short notice with minimal infrastructure and go completely online if needed. And because events can be held remotely, you can increase the number of languages you offer because you no longer have to worry about flying rare language interpreters.

Đáp ứng nhu cầu thương mại điện tử: Bảo hành sản phẩm

Meet e-commerce requirements: product warranty 

E-commerce is approaching its peak period. The world is using online purchasing channels more than ever before since registration obstacles are gradually being reduced, and new entrants are increasing competitiveness. Retailers are struggling to attract and keep customers.

Giải pháp quản lý dịch thuật

05 steps to provide clients with the most complete purchasing experience

To satisfy the demands of modern times, you must make the buying experience convenient and simple for customers. A simple shopping process gives customers with the correct product, at the right time, and in the right place, reducing friction that drives customers to abandon their shopping carts and decide to buy later (or worse, elsewhere).